Business Processes

Collect input from anyone, straight into the case.

Vynflow Forms turns a single case step into a shareable public form. External users fill it in and submit without ever logging in — and every response lands against the case with a full, tamper-evident audit trail.

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Public forms, tied to the work

Each form is bound to a specific case step, so the data you request is exactly the data the workflow needs next — nothing more, nothing less.

Step-bound forms

Generate a shareable form straight from a case step. Responses flow back into the exact point in the workflow that asked for them.

No login required

Customers, vendors and partners fill in and submit forms without an account. Zero friction for the people you need to hear from.

Unique public URLs

Every step gets its own unique public form link, ready to drop into an email, a chat, or a portal.

Secure intake, fully accounted for

Forms are open to the outside world but never unguarded. Add a password when a link needs to stay private, and rely on a complete record of every submission so you can always prove what came in and from whom.

Optional password protection — gate any form link so only intended recipients can open it.
Captured against the case — submissions attach directly to the originating case and step.
Full audit trail — who submitted, what they submitted, and exactly when.
Structured data — responses arrive as clean fields, not scattered emails and attachments.
One link per step — focused, single-purpose forms keep intake tidy.

Built for real intake

Wherever the next piece of information has to come from outside the team.

Intake — kick off cases with clean, structured requests.
Customer data collection — gather missing details and evidence without back-and-forth.
Vendor submissions — let suppliers and partners contribute on your terms.